Starting date:May 2023
Contract duration: One year contract with regular extension
Country Programme:North West Syria
Base:Turkey, Gaziantep, with regular visits to North West Syria
Line Manager:Country Director
About the role:
People in Need’s programs for war-affected Syrian population focus mainly on livelihood/food security, rural rehabilitation and emergency education. PIN operates several programs across North Western Syria (Idlib, Aleppo) and Turkey with its four offices and more than 560 employees inside Northwest Syria and 60 in Turkey.
Access amp; Liaison Officer/Manager for North West Syria amp; Turkey is responsible for overseeing access, security and safety of all staff and PIN premises.
NOTE: Due to the unique nature of the position, two aspects of the work should be approached with particular importance:
Availability: As an emergency contact, the selected candidate is expected to be available outside normal business hours on their allocated mobile phone and other online accounts, and to continue monitoring and reporting and in case of emergency immediately acting.
Confidentiality: Any information receives in the course of their work regarding safety and security of PIN offices or employees should be treated as confidential. The selected candidate should not discuss such information with any party outside the office unless explicitly instructed to by line manager.
RESPONSIBILITIES amp; TASKS
Coordination:
- Remote management of the access department inside Northwest Syria with regular mentorship, guidance, support and training provision.
- In close cooperation with line manager liaise and negotiate with relevant government, UN amp; NGO platforms, humanitarian actors and other bodies, to ensure PIN has necessary access permissions to the areas of implementation.
- Closely cooperate with relevant PIN and project partners departments to maintain access and safety of PIN employees.
Safety amp; Access
- Endorse and promote Safety processes.
- Conduct security assessment of organisation premises and areas of operations, oversees implementation of recommended improvements.
- Train all staff on necessary Safety related issues and/or procedures when/if required.
- Oversees movement tracking system and ensures relevant SoPs (movement reporting, lost contact, etc.) are in place and operational.
- Maintain and regularly update maps related to all PIN operations in Northwest Syria.
- In coordination with logistic team management of any Safety related issues including: Fire, First Aid amp; Health, Vehicle Safety, any other issues relating to it.
- Support logistics with relevant access permissions for humanitarian cargo and personnel travel.
- Cooperate with preparation of security related budgeting and financial tracking and planning.
Analysis and Assessments:
- Maintain information network on the ground to be able to provide verified information and early warnings.
- Cooperation on regular revision amp; update of Security Management Plans (SMP) Standard Operational Procedures, Contingency Plans, Risk Matrix, etc.
- Ensure the SMP are implemented in all PIN activities.
- Create regular access amp; safety reports and keep updated relevant area-specific risks assessment.
- Provide inputs for regular contextual analysis and predicts possible conflict-related developments, threats assessment, design and implements measures to mitigate potential risks.
Incidents and Crisis Management
- Responsible for early warnings, incidents reporting system, incidents follow up and lessons learned and recording incidents in IRT (Incident Reporting Tool) with SA as technical link and support.
- Responsible for ensuring the incident Logbook is created and adequately updated and archived when appropriate.
- Assist CMT lead through the whole process.
- Provide inputs and support for major relocation and evacuation in case decisions are done through decision of Crisis Management Team (CMT).
HR
- Supervision of PIN access team.
- Responsible for streamlining due diligence and duty of care standards and procedures.
- Responsible for planning, preparation and implementation of capacity building, personal development plan and trainings related to access amp; safety amp; security.
- Review the subordinate monthly time sheets and other security team related HR documents and verify that all information recorded is accurate.
- Participation in internal HR access procedures.