Job Title: Head of Programmes
Starting date: September 2021
Contract Length: 12 months with the possibility of extension
Country: Democratic Republic of the Congo (DRC)
Job Location: Bukavu and project sites in South Kivu and Maniema provinces
Reports To: Country Director
Responsible For: Project Managers or Programme managers, Mamp;E Coordinator and CFRM Officer
Job overview:
The Head of Programmes supervises all programmes, with the specific responsibility for the timely and efficient programme implementation, and the quality of projects. By supervising the implementation of results-based Monitoring and Evaluation systems, the Head of Programmes also guides the programme strategy and development of future programmes. Together with the Country Director (CD), the Head of Programmes represents PIN to donors and partners, ensuring that PIN is recognised for its field experience. Furthermore, the Head of Programmes engages in medium and long-term planning and strategy activities, ensures continuous quality improvement of programmes and contributes to a positive working environment for programme staff.
Organisation context:
People in Need (PIN) is a Czech NGO that provides relief and development assistance in over 20 countries around the world. Formed in 1992, PIN has grown to be the biggest organisation of its kind in Central Europe, providing relief where it is needed, and empowering civil society in the Czech Republic, Eastern Europe, Africa and Asia.
People in Need (PIN) has been present in the DRC since 2008. With its main office in Bukavu (South Kivu) and several field offices, we have been implementing projects focusing on nutrition, basic health care, food security, WASH, education and human rights in the provinces of South Kivu and Maniema.
Main Duties amp; Responsibilities:
Senior Management
- Assists the Country Director in the management of the country programme and replaces the CD in delegated functions when the CD is not available or in country.
- Leads the programme rollout of the Country Strategic Plan and is responsible for the related Key Performance Indicators (KPIs).
- Ensures that the overall programme is designed, managed and implemented in conformity to national legislation and to clusters’ donors’ and People in Need’s policies, strategies and guidelines.
- Is a crucial part of the senior management and involved in the strategic decision making of the country programme
- Ensures that cross-cutting themes are mainstreamed, and that the programmes’ strategic plans are followed and in line with the PIN RDD Strategy
Project management
- Ensures effective operational management of PIN’s programme through line management of Project/Programme Managers and Mamp;E Department
- Ensures timely and high-quality reporting to donors and HQ
- Makes sure that projects’ development meets high standards in terms of design, implementation and Mamp;E through proper Project Cycle Management
- Regularly tracks procurement and spending plans and ensures their proper preparation by programme staff
- Tracks programme status through internally developed Mamp;E systems and ensures that regular monthly review meetings take place at the programme/project level
- Facilitates the linkages between programmes and operations
- Together with the CD is responsible for functioning CRMs that are in line with cross-cutting PIN principles throughout programmes, and actively participates in resolutions
Project Development and Coordination
- Prepares programme and operational budgets (including investment budget plan) collaboratively with programme and finance staff (including consideration of security situation and logistics planning)
- Ensures that all programmes properly retain programme learning for future projects, and that all information is properly documented
- Reviews and updates programme strategies on a regular basis relying on review cycle of the country strategy (at least annually)
- Actively contributes to assessment design to development of new proposals and ensures that they are in line with PIN country strategy and PIN Relief and Development Department strategy
- Actively seeks to improve the quality of proposals
- Coordination with technical offices within our donors
Human resources management
- Ensures appropriate human resources for the projects to meet its objectives
- In coordination with the CD (risk management) is responsible for decision making and is an integral part of the recruitment process with relevant technical knowledge of the programme staff
- Is responsible for the evaluation mechanism b